{"id":12323,"date":"2021-11-29T16:46:06","date_gmt":"2021-11-29T08:46:06","guid":{"rendered":"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/during-candidature\/"},"modified":"2026-06-15T17:05:50","modified_gmt":"2026-06-15T09:05:50","slug":"managing-your-hdr-enrolment","status":"publish","type":"page","link":"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/managing-your-hdr-enrolment\/","title":{"rendered":"During candidature"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"500\" src=\"https:\/\/www.curtin.edu.au\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-1000x500.jpg\" alt=\"\" class=\"wp-image-20697\" srcset=\"https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-1000x500.jpg 1000w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-740x370.jpg 740w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-768x384.jpg 768w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-1536x768.jpg 1536w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-480x240.jpg 480w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-1260x630.jpg 1260w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500-1520x760.jpg 1520w, https:\/\/www.curtin.edu.au\/students\/wp-content\/uploads\/sites\/8\/2022\/08\/DSC_9672_1500.jpg 1920w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<p>During your enrolment you need to demonstrate your progress and meet a number of milestones. You may also need to take leave, change details about your course, or withdraw.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Managing your HDR enrolment<\/h2>\n\n\n<mimas-block \n        block-name=\"accordion\"\n        role=\"complementary\"\n        aria-label=\"Accordion content\"\n        data-segment=\"all\">\n\n                \n\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Time-allowed\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Time-allowed\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Time-allowed\">Time allowed<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Time-allowed\" aria-hidden=\"true\">\n                    <p>Research degrees are time-based and not semester-based. You are allowed between two and four years equivalent full-time student load (EFTSL) for a doctoral degree and between one and two years EFTSL for a master (by research) degree.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Your-thesis-committee\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Your-thesis-committee\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Your-thesis-committee\">Your thesis committee<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Your-thesis-committee\" aria-hidden=\"true\">\n                    <p>All students will have a Thesis Committee consisting of at least a Thesis Chair, Principal Supervisor and Co-Supervisor (or Associate Supervisor).<\/p>\n<p>Your principal supervisor carries the primary responsibility for your supervision, including the coordination of all communication between the supervisors and you. The principal supervisor will be a member of the academic staff of the school in which you are enrolled. You should be able to seek advice from your principal supervisor when you have problems in your research program. Many students find it best to present both the problem and potential solutions and discuss these, rather than solely relying on the supervisor to provide a solution.<\/p>\n<p>You should establish some guidelines with your supervisor on how frequently you will hold formal meetings, how they will be initiated, and what records will be kept.<\/p>\n<p>Tips to optimise your meetings:<br \/>\nEstablish regular meetings with your principal supervisor (each fortnight or month), and prepare relevant written material.<\/p>\n<p>Take notes during the meeting and create a list of outcomes so that you and your principal supervisor are clear about the objectives that have been achieved as well as outlining a focus for following meetings.<br \/>\nSet up the next meeting before you depart, as this will allow your principal supervisor time to consider the agreed focus for the next meeting and to read any material you may have presented.<\/p>\n<p>Create a timeline for your research and thesis completion. This plan should ensure you will be able to meet your Milestone requirements.<br \/>\nEnsure you read the <a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/hdr-forms\/\" rel=\"noopener\">Guidelines for Establishing the Higher Degree by Research Supervisory Relationship<\/a>.<\/p>\n<p>Other things to consider include:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.curtin.edu.au\/wp-content\/uploads\/sites\/8\/2021\/11\/GS-AuthorshipInformation-17-08-15.pdf\" target=\"_blank\" rel=\"noopener\">Information Regarding Authorship and Joint Authorship [.pdf 195kB]<\/a><\/li>\n<li><a href=\"https:\/\/policies.curtin.edu.au\/findapolicy\/index.cfm#h\" target=\"_blank\" rel=\"noopener\">Higher Degree by Research (HDR) Supervision Policy.<\/a><\/li>\n<li><a href=\"https:\/\/policies.curtin.edu.au\/findapolicy\/index.cfm#h\" target=\"_blank\" rel=\"noopener\">Higher Degree by Research (HDR) SupervisionProcedures.<\/a><\/li>\n<\/ul>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Milestones\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Milestones\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Milestones\">Milestones<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Milestones\" aria-hidden=\"true\">\n                    <p>During your enrolment, your progress will be formally monitored at three points. These points are known as Milestones. The defined Milestones are Milestone 1, Milestone 2 and Milestone 3.<\/p>\n<p>Please ensure you visit the <a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/milestones\/\" rel=\"noopener\">Milestones<\/a> page for further information.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Academic-status\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Academic-status\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Academic-status\">Academic status<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Academic-status\" aria-hidden=\"true\">\n                    <p><a href=\"https:\/\/www.curtin.edu.au\/students\/study-support\/academic-status\/\" rel=\"noopener\">Get help with academic status.<\/a><\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Using-the-Curtin-logo\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Using-the-Curtin-logo\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Using-the-Curtin-logo\">Using the Curtin logo<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Using-the-Curtin-logo\" aria-hidden=\"true\">\n                    <p>You can use the Â鶹ֱ²¥ logo on documents such as research participant information sheets, consent forms and questionnaires, but you must ask your supervisor to contact University Marketing to request a logo and to provide details about its intended use.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Contracts-and-agreements\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Contracts-and-agreements\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Contracts-and-agreements\">Contracts and agreements<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Contracts-and-agreements\" aria-hidden=\"true\">\n                    <ul>\n<li><a href=\"https:\/\/www.curtin.edu.au\/wp-content\/uploads\/sites\/8\/2026\/01\/HDR_Agreements_2026.pdf\">Agreements for HDR students [.pdf 84KBs]<\/a><\/li>\n<\/ul>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Absent-Without-Leave-(AWOL)-Status\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Absent-Without-Leave-(AWOL)-Status\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Absent-Without-Leave-(AWOL)-Status\">Absent Without Leave (AWOL) Status<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Absent-Without-Leave-(AWOL)-Status\" aria-hidden=\"true\">\n                    <div id=\"model-response-message-contentr_9d1e904efed94354\" class=\"markdown markdown-main-panel force-compact-layout enable-updated-hr-color\" dir=\"ltr\" aria-live=\"polite\">\n<p data-path-to-node=\"7\"><span style=\"font-size: 12pt\"><strong>What is AWOL?<\/strong><\/span><\/p>\n<p data-path-to-node=\"8\"><span style=\"font-size: 12pt\">A HDR student is considered Absent Without Leave (AWOL) if they:<\/span><\/p>\n<ul data-path-to-node=\"9\">\n<li>\n<p data-path-to-node=\"9,0,0\"><span style=\"font-size: 12pt\">Cease engaging with their research;<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"9,1,0\"><span style=\"font-size: 12pt\">Fail to respond to their supervisory team; and<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"9,2,0\"><span style=\"font-size: 12pt\">Do not have an approved Leave of Absence (LoA).<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"10\"><span style=\"font-size: 12pt\">This academic status is strictly applied when a student demonstrates non-engagement or unresponsiveness for a period of <b data-path-to-node=\"10\" data-index-in-node=\"120\">4 weeks<\/b>.<\/span><\/p>\n<p data-path-to-node=\"11\"><strong><span style=\"font-size: 12pt\">1. Initial Outreach (Before AWOL is applied)<\/span><\/strong><\/p>\n<p data-path-to-node=\"12\"><span style=\"font-size: 12pt\">If a student becomes unresponsive, the Supervisor and\/or Director of Graduate Research (DGR) will attempt to make contact via official channels (e.g. email, scheduled meetings).<\/span><\/p>\n<p data-path-to-node=\"13\"><span style=\"font-size: 12pt\">If there is no response after a 4-week period, the School will refer the matter to the Graduate Research School (GRS) to formally initiate AWOL status.<\/span><\/p>\n<p data-path-to-node=\"14\"><strong><span style=\"font-size: 12pt\">2. AWOL Notification &amp; Scholarship Suspension<\/span><\/strong><\/p>\n<p data-path-to-node=\"15\"><span style=\"font-size: 12pt\">Upon referral, GRS will issue an official notice to the student&#8217;s Curtin and personal email accounts. This notice will outline:<\/span><\/p>\n<ul data-path-to-node=\"16\">\n<li>\n<p data-path-to-node=\"16,0,0\"><span style=\"font-size: 12pt\">That the student&#8217;s academic status is now changed to <b data-path-to-node=\"16,0,0\" data-index-in-node=\"53\">AWOL<\/b>.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"16,1,0\"><span style=\"font-size: 12pt\">The specific reasons for this status (e.g. missed scheduled meetings, failure to submit required work, lack of communication).<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"17\"><span style=\"font-size: 12pt\"><b data-path-to-node=\"17\" data-index-in-node=\"0\">Important: Any active scholarships will be suspended immediately upon AWOL status being applied.<\/b><\/span><\/p>\n<p data-path-to-node=\"18\"><strong><span style=\"font-size: 12pt\">3. Student Response Requirements<\/span><\/strong><\/p>\n<p data-path-to-node=\"19\"><span style=\"font-size: 12pt\">Students have <b data-path-to-node=\"19\" data-index-in-node=\"14\">10 business days<\/b> from the date of the GRS notification email to respond. The response must comprehensively include:<\/span><\/p>\n<ul data-path-to-node=\"20\">\n<li>\n<p data-path-to-node=\"20,0,0\"><span style=\"font-size: 12pt\">A detailed explanation for the lack of communication.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"20,1,0\"><span style=\"font-size: 12pt\">Relevant supporting documentation (e.g. medical certificates, evidence of attempted contact with supervisors).<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"20,2,0\"><span style=\"font-size: 12pt\">An update on thesis progress to date and a proposed timeline for completion.<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"21\"><strong><span style=\"font-size: 12pt\">4. Review and Outcomes<\/span><\/strong><\/p>\n<p data-path-to-node=\"22\"><span style=\"font-size: 12pt\">The student&#8217;s response will be reviewed by the DGR and supervisory team. Based on this review, one of the following outcomes will be determined:<\/span><\/p>\n<ul data-path-to-node=\"23\">\n<li>\n<p data-path-to-node=\"23,0,0\"><span style=\"font-size: 12pt\"><b data-path-to-node=\"23,0,0\" data-index-in-node=\"0\">Active Enrolment Verified:<\/b> If the student can demonstrate they were actively working on their research and the supervisory team can verify they were not in fact AWOL, the status will be reverted to Enrolled.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"23,1,0\"><span style=\"font-size: 12pt\"><b data-path-to-node=\"23,1,0\" data-index-in-node=\"0\">AWOL Confirmed:<\/b> The AWOL period will be permanently recorded on the student&#8217;s academic transcript. <b data-path-to-node=\"23,1,0\" data-index-in-node=\"99\">All students returning to active study after a confirmed AWOL period will be placed on Conditional academic status.<\/b> This status comes with specific requirements, milestones, and deadlines that the student must meet to maintain their ongoing enrolment.<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"24\"><strong><span style=\"font-size: 12pt\">5. Failure to Respond<\/span><\/strong><\/p>\n<p data-path-to-node=\"25\"><span style=\"font-size: 12pt\">If a student fails to respond to the AWOL notification within the 10-business-day timeframe, GRS will immediately commence the <b data-path-to-node=\"25\" data-index-in-node=\"127\">Termination of Enrolment<\/b> process in accordance with Section 2.7 of the <a href=\"https:\/\/s30991.pcdn.co\/about\/wp-content\/uploads\/sites\/5\/2025\/06\/Higher_Degree_by_Research_HDR_Student_Progression_Procedures.pdf\">Higher Degree by Research (HDR) Student Progression Procedures [.pdf 220kB]<\/a>. Please note that all copies of the Official Communications regarding termination will be sent to the student&#8217;s personal email address.<\/span><\/p>\n<hr data-path-to-node=\"26\" \/>\n<p data-path-to-node=\"27\"><strong><span style=\"font-size: 12pt\">Student Responsibilities<\/span><\/strong><\/p>\n<p data-path-to-node=\"28\"><span style=\"font-size: 12pt\">To avoid AWOL status, HDR students must:<\/span><\/p>\n<ul data-path-to-node=\"29\">\n<li>\n<p data-path-to-node=\"29,0,0\"><span style=\"font-size: 12pt\">Maintain regular and ongoing contact with their supervisory team.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"29,1,0\"><span style=\"font-size: 12pt\">Respond promptly to all official University communications.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"29,2,0\"><span style=\"font-size: 12pt\">Proactively seek support and notify supervisors if personal circumstances are impacting their research.<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"30\"><strong><span style=\"font-size: 12pt\">Need Support?<\/span><\/strong><\/p>\n<p data-path-to-node=\"31\"><span style=\"font-size: 12pt\">If you are struggling with your research progress or personal circumstances, please reach out early before your enrolment is impacted. Support is available:<\/span><\/p>\n<ul data-path-to-node=\"32\">\n<li>\n<p data-path-to-node=\"32,0,0\"><span style=\"font-size: 12pt\"><b data-path-to-node=\"32,0,0\" data-index-in-node=\"0\">Contact your Supervisor or DGR as soon as possible.<\/b><\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"32,1,0\"><span style=\"font-size: 12pt\"><b data-path-to-node=\"32,1,0\" data-index-in-node=\"0\">Access Curtin support services:<\/b><\/span><\/p>\n<ul data-path-to-node=\"32,1,1\">\n<li>\n<p data-path-to-node=\"32,1,1,0,0\"><a href=\"https:\/\/www.curtin.edu.au\/students\/personal-support\/counselling-wellbeing\/wellbeing\/\"><span style=\"font-size: 12pt\">Student Wellbeing Advisory Service<\/span><\/a><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"32,1,1,1,0\"><a href=\"http:\/\/www.guild.curtin.edu.au\/\"><span style=\"font-size: 12pt\">Student Assist<\/span><\/a><\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"33\"><span style=\"font-size: 12pt\">For any questions regarding the AWOL process or your academic status, please contact the Graduate Research School at <a class=\"ng-star-inserted\" href=\"mailto:ROC.GRS@curtin.edu.au\" target=\"_blank\" rel=\"noopener\" data-hveid=\"0\" data-ved=\"0CAAQ_4QMahgKEwi-79id2ueUAxUAAAAAHQAAAAAQ5AI\">ROC.GRS@curtin.edu.au<\/a>.<\/span><\/p>\n<\/div>\n\n        \n                            \n                    <\/div>\n<\/div>\n        \n<\/mimas-block>\n\n\n<h2 class=\"wp-block-heading\">Taking leave<\/h2>\n\n\n<mimas-block \n        block-name=\"accordion\"\n        role=\"complementary\"\n        aria-label=\"Accordion content\"\n        data-segment=\"all\">\n\n                \n\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Annual-leave\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Annual-leave\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Annual-leave\">Annual leave<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Annual-leave\" aria-hidden=\"true\">\n                    <p>All HDR students are permitted to take up to 20 days annual leave each year, calculated on a pro-rata basis, this cannot be accumulated year to year. Students must obtain their principle supervisor&#8217;s consent prior to taking any leave.\u00a0No extra time is given to your thesis submission due date for taking annual leave.<\/p>\n<p>If this permission is withheld, you should discuss the problem with your Thesis Chairperson.<\/p>\n<p><strong>Scholarship Recipients<\/strong><\/p>\n<p>Students who are in receipt of the HDR Scholarship stipend may be entitled to paid annual leave. This is not in addition to the annual for all students. Paid annual leave entitlements will be detailed in your scholarship Conditions of Award. Taking paid annual leave does\u00a0not extend scholarship tenure.<\/p>\n<p>If you&#8217;re a scholarship holder, check the conditions of your scholarship to confirm the amount of annual leave you&#8217;re entitled to. You must apply for annual leave and have it approved before you take any leave. Any scholarship payments made to students were leave was not approved may require the repayment of the overpaid amount by the student to the University.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Leave-of-absence\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Leave-of-absence\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Leave-of-absence\">Leave of absence<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Leave-of-absence\" aria-hidden=\"true\">\n                    <p>A leave of absence may be granted for a period of one month to a maximum of 12 months.<\/p>\n<p>In exceptional cases, with provision of sufficient supporting documentation from the student and supervisor, more than 12 months of leave may be approved on the recommendation of the Director of Graduate Research within your School. It will then be reviewed further on a case by case basis.<\/p>\n<p>You\u00a0must lodge an\u00a0<a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/hdr-forms\/\" target=\"_blank\" rel=\"noopener\">Application for Leave of Absence<\/a>\u00a0form prior to the start date of your proposed period of leave. Please note that applications for retrospective periods may\u00a0not\u00a0be considered.<\/p>\n<p>The University prefers that you do not take leave before approval of your Milestone 1.<\/p>\n<p>Retrospective leave of absence applications will only be approved where exceptional circumstances as to why the leave was not applied for prior to the leave commencing can be demonstrated.<\/p>\n<p><strong>International Students<\/strong><\/p>\n<p>International onshore students cannot take a leave of absence unless there are exceptional circumstances (for example, serious illness and bereavement) as student visas cannot be maintained if students are not studying. International students are responsible for meeting all conditions of their student visas and should consult with the Department of Immigration prior to applying for a Leave of Absence.<\/p>\n<p><strong>Scholarship Recipients<\/strong><\/p>\n<p>If you are a scholarship recipient, you are only funded for a specific period of time (normally three years for a doctoral program) during which it is expected that your research should be completed and your thesis submitted.<\/p>\n<p>Under these circumstances, should there be a period during which you are unable to actively engage in your research, it is recommended that you discuss your circumstances with your principle supervisor and Thesis Committee before applying for a leave of absence. During an approved leave of absent your enrolment and scholarship will be paused. You will not receive scholarship stipend payments whilst you are on a leave of absence.<\/p>\n<p>You are advised to check your scholarship Conditions of Award and\u00a0<strong>you must have your leave approved via the\u00a0Graduate Research School before taking a leave<\/strong>. Any scholarship payments made to students where leave was not approved may require the repayment of the overpaid amount by the student to the University. This includes retrospective applications for a leave of absence. These will only be approved where exceptional circumstances as to why the leave was not applied for prior to the leave commencing can be demonstrated.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Sick-leave\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Sick-leave\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Sick-leave\">Sick leave<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Sick-leave\" aria-hidden=\"true\">\n                    <p>You don&#8217;t need to formally apply for sick leave if it&#8217;s for a period of less than one month (20 working days). If you are unwell you should discuss your need to take a break from your studies with your Principal Supervisor.\u00a0Sick leave (taken without an approved leave of absence) will not extend your time to submit your thesis for examination.<\/p>\n<p>If you are suffering from a medical condition that is going to affect the continuation of your studies beyond a month, you should complete an\u00a0<a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/hdr-forms\/\" target=\"_blank\" rel=\"noopener\">Application for Leave of Absence<\/a>\u00a0form and submit it along with your medical certificate\/s, via your principle supervisor, to your Director of Graduate Research.<\/p>\n<p><strong>Scholarship Recipients<\/strong><\/p>\n<p>Students who are in receipt of the HDR Scholarship stipend may be entitled to paid sick leave. Paid leave entitlements will be detailed in your scholarship Conditions of Award. In most cases taking paid\u00a0sick leave does\u00a0not extend scholarship tenure or your thesis submission due date.<\/p>\n<p>Recipients of an Research Training Program (RTP) Scholarship are entitled to 10 days paid annual leave per annum. In exceptional circumstances they may also be entitled to access additional paid sick leave as detailed in their Conditions of Award. Approved additional sick leave may extend scholarship tenure or your thesis submission due date. For more information please contact the Graduate Research School.<\/p>\n<p>If you&#8217;re a scholarship holder, check your Conditions of Award to confirm the amount of sick leave you&#8217;re entitled to. You must apply for sick leave and have it approved\u00a0<strong>before<\/strong>\u00a0you take any leave. Any scholarship payments made to students were leave was not approved may require the repayment of the overpaid amount by the student to the University.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n        \n<\/mimas-block>\n\n\n<h2 class=\"wp-block-heading\">Changes to study mode and withdrawal<\/h2>\n\n\n<mimas-block \n        block-name=\"accordion\"\n        role=\"complementary\"\n        aria-label=\"Accordion content\"\n        data-segment=\"all\">\n\n                \n\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Changing-your-thesis-title\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Changing-your-thesis-title\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Changing-your-thesis-title\">Changing your thesis title<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Changing-your-thesis-title\" aria-hidden=\"true\">\n                    <div class=\"accordion__item\"><span style=\"font-size: 14pt\">Your thesis title is recorded on your student record. If you need to update your thesis title on your student record, \u00a0you should first discuss this with your principal supervisor. You or your principle supervisor will then need to request these changes to the <a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/contacts-help\/\" target=\"_blank\" rel=\"noopener\">Director of Graduate Research<\/a>\u00a0for your school, whom will then contact Graduate Research School approving these changes.<\/span><\/div>\n<div class=\"accordion__item\">\n<p><span style=\"font-size: 14pt\">Your thesis title on your student record must match the title of your submitted thesis.<\/span><\/p>\n<\/div>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Changing-your-thesis-committee\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Changing-your-thesis-committee\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Changing-your-thesis-committee\">Changing your thesis committee<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Changing-your-thesis-committee\" aria-hidden=\"true\">\n                    <p>If you would like to change your thesis committee you should first discuss this with your principal supervisor or thesis chair. You or your principal supervisor will then need to request these changes to the <a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/contacts-help\/\" rel=\"noopener\">Director of Graduate Research<\/a> for your school, who will then contact the Graduate Research School for approval.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Changing-between-full-time-and-part-time-enrolment\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Changing-between-full-time-and-part-time-enrolment\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Changing-between-full-time-and-part-time-enrolment\">Changing between full-time and part-time enrolment<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Changing-between-full-time-and-part-time-enrolment\" aria-hidden=\"true\">\n                    <p>It is important that you consult with your Thesis Committee and Director of Graduate Research before requesting a change to your study mode.<\/p>\n<p>Resources can then be assessed within your enrolling school to determine whether your requested change of study mode is feasible. The decision to permit a change in study mode is made by the Director of Graduate Research and will consider the implications of the change for the School.<\/p>\n<p>A request for a change in enrolment can be made via the\u00a0<a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/hdr-forms\/\">Online\u00a0Enrolment\/Change of Enrolment<\/a>\u00a0form.<\/p>\n<h4><strong>Scholarship holders<\/strong><\/h4>\n<p>It is essential that you check the conditions of your scholarship before requesting a change of your enrolment. Most scholarships are available only to full-time candidates and changes to the study mode require approval from the Associate Deputy Vice Chancellor &#8211; Research Excellence.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Converting-to-another-HDR-course\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Converting-to-another-HDR-course\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Converting-to-another-HDR-course\">Converting to another HDR course<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Converting-to-another-HDR-course\" aria-hidden=\"true\">\n                    <h4>Converting to a HDR course at a higher-level<\/h4>\n<p>Students wishing to transfer to a higher-level HDR course, such as from a Master\u2019s to a PhD, must apply during <strong>Milestone 2<\/strong> of their current program.<\/p>\n<p>To be eligible, students must:<\/p>\n<ul>\n<li>Show <strong>exceptional academic progress<\/strong>, and<\/li>\n<li>Present a <strong>revised research project<\/strong> with enough depth and breadth to meet the requirements of the higher-level degree.<\/li>\n<\/ul>\n<p><strong>Application requirements include (1x combined PDF attached as Supporting Documents):<\/strong><\/p>\n<ul>\n<li>Written support from your <strong>supervisors<\/strong><\/li>\n<li>A statement detailing your research progress and reasons for transferring<\/li>\n<\/ul>\n<p>The <strong>Milestone Review Panel<\/strong> will assess the application and make a recommendation. Final approval (including exceptional cases) is given by the <strong>Associate Deputy Vice-Chancellor, Research (ADVCR)<\/strong> or their delegate.<\/p>\n<p>If approved, all previously time consumed will carry over to the new course. If not approved, the student will remain enrolled in their current HDR course.<\/p>\n<h4>Converting to a HDR course at the same level<\/h4>\n<p>Students who have passed <strong>Milestone 1<\/strong> and wish to move to another HDR course at the same level (e.g. PhD to another PhD) can apply using the standard <strong>HDR<\/strong> <strong>enrolment form<\/strong>.<\/p>\n<p>Once approved by the relevant school, the Graduate Research School will transfer the student into the new course. All prior time consumed will carry over.<\/p>\n<h4>Converting from a Doctoral to a Master&#8217;s HDR course<\/h4>\n<p>Students may be approved to transfer <strong>from a Doctoral to a Master\u2019s level<\/strong> HDR program at any time during enrolment. The ADVCR (or delegate) must approve the change.<\/p>\n<p>Important: Students who transfer from a Doctoral to Master\u2019s HDR course must <strong>complete that course<\/strong> before they can be considered for admission to a Doctoral HDR course again.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Extension-of-time-to-complete\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Extension-of-time-to-complete\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Extension-of-time-to-complete\">Extension of time to complete<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Extension-of-time-to-complete\" aria-hidden=\"true\">\n                    <p>Your time-based enrolment commences from the date of initial enrolment into your thesis unit.<\/p>\n<p>The Australian Government&#8217;s Research Training Program (RTP) Guidelines allow a minimum period of three years and a maximum of four years equivalent full-time student load at the discretion of the University for a Doctoral student. For a<em>\u00a0<\/em>Research Masters\u00a0student the period of support is a maximum of two years at a full-time student load.<\/p>\n<p>If\u00a0the\u00a0submission date of your thesis extends beyond the limits prescribed (having taken any leave of absence into consideration), you will be classified as\u00a0<em>Overtime<\/em>\u00a0and placed on\u00a0<em>Conditional<\/em>\u00a0status.<\/p>\n<p>If you are unable to submit your thesis within the designated period, you\u00a0<strong>must<\/strong>\u00a0apply for a formal\u00a0extension using the\u00a0<a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/hdr-forms\/\" rel=\"noopener\">Request for Extension of Time to Submit Thesis\u00a0form<\/a>.\u00a0 Extensions of time are only granted under exceptional circumstances. To be eligible for an extension you must be able to demonstrate:<\/p>\n<ul>\n<li>reasons why you were unable to complete\u00a0your research project on time;<\/li>\n<li>that you have made a concerted effort throughout the duration of your research to keep the project on schedule.<\/li>\n<\/ul>\n<h4><strong>Scholarship holders<\/strong><\/h4>\n<p>Be aware of the\u00a0<a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/scholarships\/\" rel=\"noopener\">conditions of your scholarship<\/a>,\u00a0which usually only apply for a limited period of time, as this may mean that you will not receive funding for the extension period. You\u00a0must contact the Graduate Research School (<a href=\"mailto:ROC.GRS@curtin.edu.au\">ROC.GRS@curtin.edu.au<\/a>)\u00a0before applying for an extension.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Withdrawing-from-your-course\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Withdrawing-from-your-course\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Withdrawing-from-your-course\">Withdrawing from your course<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Withdrawing-from-your-course\" aria-hidden=\"true\">\n                    <p>If you are not able to continue your course and need to withdraw, you will need to send an email from your student account to the Graduate Research School (<a href=\"mailto:ROC.GRS@curtin.edu.au\">ROC.GRS@curtin.edu.au<\/a>) advising of your intention to withdraw and the effective date. Your thesis committee should be copied in to your email request and the Graduate Research School can process further.<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n                    <div class=\"accordion\" aria-labelledby=\"accordion-title-Cancellation-of-enrolment\">\n            <button type=\"button\" class=\"accordion__heading\" aria-controls=\"Cancellation-of-enrolment\" aria-expanded=\"false\">\n            <div class=\"title\" id=\"accordion-title-Cancellation-of-enrolment\">Cancellation of enrolment<\/div>\n            <div class=\"icon\"><\/div>\n        <\/button>\n        <div class=\"accordion__content\" id=\"Cancellation-of-enrolment\" aria-hidden=\"true\">\n                    <p>If your performance in your course is determined to be unsatisfactory, or if you do not comply with the policies, your enrolment may be Cancelled.<\/p>\n<p>The process for the Cancellation of enrolment is detailed in the\u00a0<a href=\"https:\/\/policies.curtin.edu.au\/findapolicy\/index.cfm#h\" target=\"_blank\" rel=\"noopener\">Higher Degree by Research (HDR) Student Progression Policy and Higher Degree by Research (HDR) Student Progression Procedures<\/a>.<\/p>\n<p>The\u00a0<a href=\"https:\/\/www.curtin.edu.au\/students\/essentials\/higher-degree-by-research\/hdr-forms\/\" rel=\"noopener\">Conditional Status Information for Students<\/a>\u00a0provides some further information about the processes that may lead to the cancellation of enrolment.<\/p>\n<h4>Show-cause notice<\/h4>\n<p>If you have received a \u00e2\u20ac\u0153show-cause\u00e2\u20ac\u009d notice indicating the University&#8217;s intention to cancel your enrolment, you can:<\/p>\n<ol>\n<li>Lodge your appeal with the Director of Graduate Research of your School.<\/li>\n<li>Withdraw from your course to avoid cancellation of your enrolment.<\/li>\n<\/ol>\n<p>If you choose to appeal and your appeal is unsuccessful, your School chooses to continue with the cancellation of enrolment process.<\/p>\n<h4>Notification of outcome<\/h4>\n<p>You will be formally notified by the Dean of the Graduate Research School about the decision to cancel your enrolment.<\/p>\n<h4><strong>International onshore students<\/strong><\/h4>\n<p>If you&#8217;re an International Onshore student studying within Australia on a student visa, a consequence of your enrolment\u00a0being cancelled is that you are potentially in breach of\u00a0your student visa conditions.\u00a0This may lead to your visa being cancelled by the Department of Home Affairs. If you have any questions on visa issues, please contact a\u00a0student adviser from International Student Visas\u00a0(<a href=\"mailto:iovisa@curtin.edu.au\">io-visa@curtin.edu.au<\/a>).<\/p>\n\n        \n                            \n                    <\/div>\n<\/div>\n        \n<\/mimas-block>\n\n\n<h2 class=\"wp-block-heading\">Where to go for help<\/h2>\n\n\n\n<p>If you require advice about appeal procedures please contact the&nbsp;Current Students Team&nbsp;within the Graduate Research School (<a href=\"mailto:GRS.CurrentStudents@curtin.edu.au\" target=\"_blank\" rel=\"noreferrer noopener\">ROC.GRS@curtin.edu.au<\/a>).<\/p>\n\n\n<mimas-block \n        block-name=\"cards\"\n        data-segment=\"dom\">\n\n    \n\n        <div class=\"card-grid\"\n         data-card-size=\"standard\"         data-card-count=\"3\"\n         data-card-background=\"gray\">\n                    <div  id=\"student-wellbeing-advisory-service\" class=\"card\" data-type=\"\" aria-label=\"student-wellbeing-advisory-service\"><div class=\"inner\"><div class=\"card__title\"><h3>Student Wellbeing Advisory Service<\/h3><\/div><div class=\"card__content\"><p>Curtin&#8217;s <a href=\"https:\/\/www.curtin.edu.au\/students\/personal-support\/counselling-wellbeing\/wellbeing\/\">Student Wellbeing Advisory Service<\/a> provides specific support for students on conditional status. You can speak to a Student Wellbeing Advisor by either visiting Curtin Connect in Building 102 on Perth Campus, calling 1800 244 043, or emailing <a href=\"mailto:studentwellbeing@curtin.edu.au\">studentwellbeing@curtin.edu.au.<\/a><\/p><\/div><\/div><\/div>                    <div  id=\"curtin-student-guild\" class=\"card\" data-type=\"\" aria-label=\"curtin-student-guild\"><div class=\"inner\"><div class=\"card__title\"><h3>Curtin Student Guild<\/h3><\/div><div class=\"card__content\"><p>For independent advice about appeal procedures, you may wish to contact the <a href=\"https:\/\/www.guild.curtin.edu.au\/studentassist\">Curtin Student Guild<\/a>&#8216;s Student Assist. Student Assist is a support and advocacy service provided by the Guild. You can visit the Guild at Building 106F on Perth Campus, call Student Assist on <a href=\"tel:0892662900\">08 9266 2900<\/a> or email <a href=\"mailto:student.assist@guild.curtin.edu.au\">student.assist@guild.curtin.edu.au<\/a>.<\/p><\/div><\/div><\/div>                    <div  id=\"counselling-services\" class=\"card\" data-type=\"\" aria-label=\"counselling-services\"><div class=\"inner\"><div class=\"card__title\"><h3>Counselling services<\/h3><\/div><div class=\"card__content\"><p>Another option for students at the Perth Campus is to seek advice from the University&#8217;s <a href=\"https:\/\/www.curtin.edu.au\/students\/personal-support\/counselling-wellbeing\/counselling\/\">Counselling Services<\/a>. You can call <a href=\"tel:92667850\">08 9266 7850<\/a> or <a href=\"tel:1800651879\">1800 651 879<\/a> to make an appointment. They are located on Level 2 of Building 109. You can also email <a href=\"mailto:counselling@curtin.edu.au\">counselling@curtin.edu.au<\/a> for information, but please note no actual counselling is provided via email.<\/p><\/div><\/div><\/div>            <\/div>\n<\/mimas-block>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>During your enrolment you need to demonstrate your progress and meet a number of milestones. [&hellip;]<\/p>\n","protected":false},"author":369,"featured_media":0,"parent":849,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_oasis_is_in_workflow":0,"_oasis_original":0,"_oasis_task_priority":"","footnotes":""},"tags":[],"class_list":["post-12323","page","type-page","status-publish","hentry"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-07-04 07:46:19","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"post_tag","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/pages\/12323","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/users\/369"}],"replies":[{"embeddable":true,"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/comments?post=12323"}],"version-history":[{"count":5,"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/pages\/12323\/revisions"}],"predecessor-version":[{"id":44869,"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/pages\/12323\/revisions\/44869"}],"up":[{"embeddable":true,"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/pages\/849"}],"wp:attachment":[{"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/media?parent=12323"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.curtin.edu.au\/students\/wp-json\/wp\/v2\/tags?post=12323"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}